Annual State Convention will be held “virtually”

As events have unfolded over the past several weeks, it has become painfully obvious the current restrictions on large group gatherings and events intended to slow spread of the Corona virus will not be lifted in time to hold our Annual State Convention at the Doubletree Hotel in Sacramento.  For this reason, and in the best interests of everyone’s health and safety, the Annual State Convention will be held “virtually” via teleconference on Saturday, May 16, 2020.  Further information on times, sign on instructions and methods of participation will be forthcoming as the event details are fully worked out.

Those who have already purchased tickets and convention items will automatically receive a full refund of the purchase amount (no action is required on your part), with the exception of advertising in the convention Souvenir Booklet which will still be published.  Those holding room reservations at any convention hotel should have their reservations cancelled automatically by the hotel with no action required on your part.  If you do not receive an email cancellation notice or are unable to verify cancellation via the hotel’s website, we recommend that you contact the hotel directly to ensure your reservation has been cancelled.  Please allow the hotels at least one week from now to complete that process.

As we are moving to a “virtual” Annual Business Meeting being done via teleconference now more than ever it is extremely important that councils register their voting delegates.  Every council in good standing is entitled to two voting delegates.  The Grand Knight is automatically a voting delegate, along with a Past Grand Knight delegate chosen by the council.  One or more alternates also chosen by the council may serve as voting delegates in the event the Grand Knight and/or Past Grand Knight delegates are unable to participate.  If you have lost or misplaced your delegate election form, another is attached to this email. Councils that have already submitted this form do not need to submit another.  Delegates will receive instructions on how to participate in the “virtual” meeting, along with a copy of the agenda, resolutions and Souvenir Booklet.

Obviously, suspending events planned in conjunction with the Annual State Meeting is a disappointment as the State Convention Planning Committee, chaired by PSD Ed Huestis and wife Flora, has already put in countless hours arranging tours, hospitality and entertainment for your enjoyment, all of which are in the process of being cancelled.  That being said, it is still necessary to conduct the essential business of the California State Council, including electing State Officers and delegates to the Supreme Council Meeting, voting on resolutions and approving a 2020-2021 annual state budget.

Even though we may be coming together “virtually” there will still be ample opportunity for fellowship, interaction and recognition of California councils for their extraordinary works and achievements, particularly during this time of charity, heroic efforts and public service.